How To Transport Bike By Train: Method, Charges & Safety Tips

Having a two-wheeler, be it in a city or a smaller town, can prove to be immensely useful, depending on your lifestyle and routine. But in several cases, you may observe that a bike or scooter can help you cover long distances without relying on anyone else, as well as let you cut through heavy traffic to save time. In many ways, a bike is a prized possession for their owners. While many people may use their two-wheelers for local commutes, some others may want to traverse longer distances with their trusted companion. In some other cases, they may want to take their bike with them to another town or state when they are moving bases.

Common Reasons for Transporting Two-Wheelers Without Riding Long Distances

1. Relocation

Individuals who are moving to a new city or state may find it more convenient to transport their bike by train rather than riding it over a long distance. It's a more time-efficient and cost-effective option, especially when moving with household belongings.

2. Long-Distance Travel

If someone is planning a long-distance trip and prefers not to ride the bike the entire way, they might choose to transport it through trains.

3. Avoiding Wear and Tear

Long rides can lead to wear and tear on the bike, and some owners prefer to minimize this by transporting their motorcycles via train for the majority of the journey.

4. Special Circumstances

There could be specific circumstances such as medical reasons, family emergencies, or other urgent situations where a person needs to move quickly, and transporting the bike by train becomes a more viable option than riding.

5. Touring Enthusiasts

Bike touring enthusiasts who plan to explore different regions may choose to transport their bikes to specific starting points via train and then continue their journey from there.

Transporting Your Two-Wheeler Via Indian Railways

There are mainly two ways to get your two-wheeler transported via the Indian Railways. Here is a look at them:

1. Two-wheeler as parcel

If you are not travelling with your two-wheeler by train, it must be booked as a parcel. The steps to do so are as follows:

1. Present a photocopy of the two-wheeler's registration certificate and a valid government ID at the Parcel office.
2. Ensure proper packaging of the two-wheeler before making the booking.
3. Before packing, confirm that the petrol tank in your two-wheeler is empty.
4. Write the names of the originating and destination stations clearly on a piece of cardboard. Attach the cardboard securely to the two-wheeler.
5. Complete the forwarding note, providing details such as originating and destination stations, postal address, vehicle make, registration number, weight, and value of the vehicle.

2. Two-wheeler as luggage

1. The two-wheeler can be registered as luggage if you are travelling on the same train to your destination.
2. Ensure your presence at least half an hour before your train's scheduled departure.
3. Follow the same procedures for packing, labelling, and marking as when booking a two-wheeler as a parcel.
4. Present your journey ticket when registering your two-wheeler as luggage.
5. Upon payment of the specified fees, you will receive a luggage ticket, and an endorsement will be added to your journey ticket.
6. The dispatch of the two-wheeler will be on the same train, subject to available accommodation.
7. To claim your two-wheeler, display the original ticket along with the luggage endorsement.
8. When taking delivery, surrender the luggage ticket.

You can find more details on the official website of the Indian Railways or consult your parcel office or ticket booking counter. Whether your two-wheeler is safe in your residential premises, on the road, or in transit via any feasible means, it is always prone to risks such as natural disasters or accidents. For this reason, as well as for fulfilling the legal obligations of owning a two-wheeler, you should get third-party liability two wheeler insurance.

What is the Timing for Bike Parcel Booking?

The timing for bike parcel booking depends on the railway station's parcel department. Typically, bike parcel bookings are accepted during regular working hours, which are usually from 10:00 AM to 5:00 PM on weekdays. Some stations may have extended booking hours or allow bookings on weekends, but this varies by location. To ensure availability and smooth processing, it's advisable to book the bike parcel at least 24 to 48 hours in advance.

Documents Required For Bike Transport By Train

1. Bike Registration Certificate (RC) – Proof of ownership.
2. Valid Government ID Proof – Aadhaar, Passport, or Voter ID.
3. Insurance Paper – Valid insurance proof for the bike.
4. Receipt of Booking – Confirmation of the transport booking.
5. Fitness Certificate (if applicable) – Required for certain bikes.
6. Pollution Under Control (PUC) Certificate – Valid pollution control certificate.
7. No Objection Certificate (NOC) – If transporting from another state (if required).
8. Photographs of the Bike – For identification and documentation purposes.

Rules And Safety Tips Regarding Bike Transport By Train

Rules:

1. Advance Booking: Ensure bike transport is booked in advance, as trains have limited space for vehicles.
2. Proper Packaging: Bikes should be packed securely to avoid damage during transit. Remove loose parts if necessary.
3. Valid Documents: Carry all necessary documents like bike registration, insurance, and identity proof.
4. Destination Station: Confirm the pick-up and delivery stations with the railway authorities.
5. Customs Clearance: For interstate transport, ensure that all required paperwork is in place for smooth clearance.

Safety Tips:

1. Bike Condition: Ensure the bike is in good working condition before transport, as it must be rideable on arrival.
2. Remove Valuables: Take off any accessories or valuables, as they could get damaged or lost.
3. Check Packaging: Make sure the bike is well-secured with appropriate cushioning to prevent scratches or dents.
4. Track the Train: Monitor the train's journey to ensure timely delivery.
5. Insurance: Opt for insurance coverage for your bike during the transport in case of any mishap.

By following these rules and safety tips, bike transport by train can be a secure and hassle-free process. Also Read: What is IDV in Bike Insurance & How to Calculate Bike Depreciation Rate?

What Are The Various Bike Transportation Charges By Train?

Type of Charge	Description	Estimated Cost
Base Transport Charge	The basic charge for transporting a bike by train, depending on the distance.	₹300 - ₹2,000 (based on distance)
Service Charge	Additional charge for bike handling and paperwork at the station.	₹50 - ₹200
Packaging Charge	Cost for securing the bike in packaging material to prevent damage.	₹100 - ₹300
Insurance Charge	Optional insurance to cover the bike against damage or loss during transport.	₹100 - ₹500 (depending on the bike's value)
GST (Goods and Services Tax)	Tax applicable on the bike transport charges.	18% of the total charges
Extra Charges for Heavy Bikes	Higher charges for transporting larger or heavier bikes (e.g., cruisers).	₹500 - ₹1,500
Interstate Transport Surcharge	Additional charges for interstate bike transport, depending on the region.	₹300 - ₹1,000

Please note that these charges are approximate and may vary depending on the railway zone, type of train, and distance. It's recommended to confirm the exact charges with the railway authorities before booking.

What are Some Safety Tips to Ensure Before Transporting a Bike?

Before transporting your bike, it’s important to ensure its safety during transit. Here are some safety tips to follow:

1. Clean the Bike: Thoroughly clean your bike before transportation to avoid dirt or grime causing damage or scratches.
2. Check the Condition: Inspect your bike to ensure it’s in good working condition, with no loose or damaged parts. Ensure tires are properly inflated.
3. Remove Valuables and Accessories: Take off any removable accessories or valuables, such as mirrors, GPS, or helmets, to avoid damage or loss during transit.
4. Secure the Bike Properly: Ensure that the bike is securely packed and tied to avoid shifting during transport. Use sturdy straps and cushioning materials to protect it from scratches.
5. Opt for Insurance: Consider taking insurance coverage for the bike to cover potential damage or loss during transport.
6. Document the Condition: Take clear photographs of your bike before shipping, noting any existing damages. This documentation can be useful in case of a claim.
7. Check Transport Regulations: Make sure you're following the transportation rules and regulations set by the transport provider, including packing, documentation, and safety requirements.

By following these tips, you can ensure your bike remains safe and secure during transportation. What is this insurance? A third-party liability policy is what protects you financially against the damages that you may cause to a third party in an accident. Moreover, if you want financial protection against damages to your vehicle as well, you may opt for a comprehensive motor insurance policy that is suitable for your two-wheeler. Also Read: Economics of Two-Wheelers: Cost-Effective Transportation Solutions

Conclusion

Indian Railways is the largest rail network in the country, offering an affordable solution for transporting your bike. With the procedures for bike transport by train now clear, you can consider this option the next time you need to move your bike. When buying a two-wheeler, you may already be given the option to include a two-wheeler insurance policy along with the purchase. In that case, you only have to ensure that you Renew bike insurance regularly. The process of bike insurance renewal, whether online or offline, is quite simple. You can either consult an insurance agent for offline renewal or log on to the website of the insurance provider for an online process. Before you renew, you may want to check an online two wheeler insurance calculator to understand the coverage offered for the premium you may be required to pay.*

FAQs

Which is not allowed on the train?

Items like flammable materials, firearms, explosives, and perishable goods are prohibited on trains for safety reasons. Always check the railway's list of restricted items before travel.

How many bikes are allowed on a train?

The number of bikes allowed depends on the availability of space in the train's cargo or parcel section. Booking in advance is recommended for guaranteed space.

How long is a bike parcel on a train?

The duration of a bike parcel depends on the distance and train schedule, typically taking 1-5 days to reach the destination, depending on the route.

Can you bring a bike inside a train?

Generally, bikes are not allowed inside passenger trains unless specifically allowed in designated trains or compartments, subject to the railway's terms and conditions.

Can I take a bike from one state to another?

Yes, bikes can be transported across state borders via train by using the parcel service, with appropriate documentation and booking.

What is the rule for bikes on trains?

Bikes must be booked in advance through the railway's parcel or luggage services, with payment for handling and transport, following the specific railway's guidelines.

What is the per kg charge on the railway?

The per kg charge for bike transport typically ranges between ₹10 to ₹20 per kg, depending on the distance and train service selected. Charges may vary. * Standard T&C Apply Insurance is the subject matter of solicitation. For more details on benefits, exclusions, limitations, terms, and conditions, please read the sales brochure/policy wording carefully before concluding a sale.