How to Apply for A Passport for Government Employees ?

Applying for a passport as a government employee involves specific steps and requirements, but it doesn't have to be complicated. In this blog, we'll break down the passport application process step by step. Whether you are applying for the first time or renewing an existing passport, this blog will help you understand the requirements, documents needed, and the overall application procedure.

Passport Services available for Government Employees

Before understanding the application process, it is essential to understand the different types of passport services available:

1. Issue of Fresh Passport: This service is for applicants applying for the first time.
2. Re-issue of Passport: This service is for applicants who need to renew their passport due to reasons like changes in personal particulars, expiration, damage, or loss.
3. Miscellaneous Services: Includes services like Police Clearance Certificate (PCC), background verification for the Global Entry Program (GEP), and issuance of Surrender Certificates for renunciation of Indian citizenship.

Eligibility for Government Employees

Government employees, including those working in Public Sector Undertakings (PSUs), autonomous bodies, and statutory bodies, have a streamlined process for applying for passports. The primary requirement is to obtain either an Identity Certificate (IC), a No Objection Certificate (NOC), or a Prior Intimation Letter (PI) from the controlling authority.

Step-by-Step Guide to Applying for a Passport

Here are the guidelines on how to apply for a passport as a government employee:

Obtain Necessary Certificates

1. Identity Certificate (IC): This certificate should be issued as per Annexure "A" by the controlling authority. If you submit this, the passport can be issued without police verification.
2. No Objection Certificate (NOC): This certificate should be as per Annexure "G". If submitted, the passport will be issued after post-police verification.
3. Prior Intimation Letter (PI): As per Annexure "H", this letter informs the controlling authority about the passport application. If this is submitted, the passport will be issued on a pre-police verification basis.

Visit the Passport Seva Portal

1. Go to the Passport Seva Portal.
2. Register if you are a new user. For existing users, log in with your credentials.

Fill Out the Application Form

1. Under the "Apply for Fresh/Reissue of Passport" section, choose the appropriate service.
2. Fill in the required details accurately. Ensure there are no errors, as this data will be printed on your passport.

Submit the Application Form

1. After filling out the form, review the details and submit the application.
2. An application reference number (ARN) will be generated. Keep this number safe for future reference.

Pay the Application Fee

The fee varies based on the type of booklet (36 pages or 60 pages) and the service (normal or tatkal). For government employees, the fee structure is as follows:

• Normal (36 pages): Rs. 1,500
• Normal (60 pages): Rs. 2,000
• Tatkal (36 pages): Rs. 3,500
• Tatkal (60 pages): Rs. 4,000

Payment can be made online using debit/credit cards or through internet banking.

Schedule an Appointment

1. After successful payment, schedule an appointment at the nearest Passport Seva Kendra (PSK) or Post Office Passport Seva Kendra (POPSK).
2. Choose a convenient date and time for your appointment.

Visit the PSK/POPSK

1. On the scheduled date, visit the selected PSK/POPSK with the required documents.
2. Carry original documents for verification along with self-attested photocopies. The documents generally include:

Proof of present address

1. Original passport (if applying for reissue)
2. Identity Certificate/NOC/Prior Intimation Letter
3. Proof of date of birth

Document Verification for Passport Application and Biometric Data

1. At the PSK, your documents will be verified by a Citizen Service Executive (CSE).
2. Biometric data, including fingerprints and photographs, will be captured.

Track Your Application

1. Use the ARN to track the status of your application on the Passport Seva Portal.
2. Regular updates will be provided via SMS and email.

Receive Your Passport

1. Once the application is processed and approved, the passport will be dispatched to your address.
2. Delivery times can vary, but typically it takes 30-45 days for the normal process and 1-3 days for the tatkal process.

Important Points to Remember

1. Police Verification: Police verification is a crucial part of the passport application process for government employees. If you submit an Identity Certificate, police verification can be skipped. For NOC, verification is done post-issuance, while for Prior Intimation, it is done before issuance.
2. Travel Insurance: Consider purchasing travel insurance from Bajaj Allianz General Insurance Company for additional security and coverage while traveling abroad.
3. Document Accuracy: Ensure all documents are accurate and up-to-date. Incorrect or outdated documents can lead to delays or rejections.

Frequently Asked Questions

Can I apply for a passport without an NOC?

A: Yes, you can apply without an NOC by submitting a Prior Intimation Letter or an Identity Certificate instead.

What if there’s an error in my application?

A: Errors can be corrected at the PSK/POPSK during the document verification process. Inform the Citizen Service Executive about the error.

Do I need to submit a birth certificate?

A: A birth certificate is not mandatory for all applicants. Check the "Document Advisor" on the Passport Seva Portal for acceptable documents as proof of date of birth.

Can I apply for a passport on a Tatkal basis?

A: Yes, government employees can apply under the Tatkal scheme. You need to make the payment for the normal scheme online, and the remainder in cash at the PSK once your tatkal request is accepted.

Is police verification needed for passport reissue?

A: Yes, police verification is necessary for reissuing passports unless you submit an Identity Certificate.

Conclusion

Applying for a passport as a government employee involves specific steps and requirements, but the process has been streamlined to ensure ease and efficiency. By following the guidelines and ensuring all documents are in order, you can successfully apply for and receive your passport without unnecessary delays. Whether for official travel or personal reasons, having a passport opens up a world of opportunities and experiences.   *Standard T&C apply Insurance is the subject matter of solicitation. For more details on benefits, exclusions, limitations, terms and conditions, please read sales brochure/policy wording carefully before concluding a sale.